Sponsorship & Signage Guidelines
Non-Sponsor Vendor Admission
In consideration of our valued Sponsors and their substantial investment in the Conference, we do not permit non-sponsoring vendors to purchase admission at our owner/operator attendee prices or to visit the Conference for free (“the Policy”). Any attempt to do so will result in strict enforcement of The Policy. Should you register online at the owner/operator rate, you will be notified and issued a refund or be assisted with transferring your registration to the Non-Sponsoring Vendor rate (note: any registrations after 5/1/20 will not be entitled to any refund).
The following rates are offered for Non-Sponsoring Vendors; registration will open in January 2020:
· Full Conference Registration (5/18/20 – 5/20/20)
· $429 – first company representative
· $309 – additional company representatives
Note for Lobby Day Participants Only: Non-Sponsoring Vendors are not required to pay any fees to participate in AANC visits to the North Carolina Legislature as part of Lobby Day. AANC appreciates your valuable support and always encourages you to participate in advocating for issues important to our members and to the rental industry. To participate in Lobby Day, please coordinate with your local apartment association and meet us directly at the Legislature. Admission only applies if a vendor attempts to enter the Raleigh Convention Center without a Conference Lanyard and Registered Name Badge.
Signage/Graphics Submission Guidelines
A company logo must be submitted by all sponsors at the time they secure a sponsorship. All graphics and logos should be submitted as an EPS or other high-resolution format. All graphics should be set to size. For exact dimensions of layout needed for any signage, please contact the AANC Office. Preferred file formats are Illustrator, InDesign, and PhotoShop. The ideal format is EPS and must be at least 300 DPI in resolution (images take from the Web and similar bitmap images are low resolutions and will not print properly). Convert all fonts to outlines and embed images and logos where possible. PDF files are acceptable, but please include the original graphic source file. Crop marks and bleeds (if any) must be present for proper guidance when printing. A color print of your artwork should always be included for our reference. We do not accept files created in Microsoft Word, Publisher, or Powerpoint. All graphics for signage must be submitted by Friday, April 10, 2020 – or else you will not have signage. By signing this agreement, you and your company agree that AANC is not liable or responsible for any errors in logo design or signage or similar indicia, especially if your company does not comply with the above requirements.
Sponsorship & Commitment Agreement & Guidelines
By signing the Commitment form on Page 24 of this Agreement (“the Form”), you and your company agree to the following terms: (i) you and your company have agreed to pay for the dues, advertising, sponsorships and/or signage noted on the Form; (ii) your sponsorship cannot be cancelled, is owed to AANC whether or not your company chooses to participate, and is non-refundable; (iii) if you submitted the Form to AANC before January 1, 2020, your sponsorship is due and payable on January 1, 2020 (and not before) and considered late if not paid by February 15, 2020 or within 30 days of invoice, whichever is later; (iv) if you fail to pay for the sponsorship by February 15, 2020 or within 30 days of invoice, whichever is later, you agree that your company shall be immediately liable to AANC for the full payment of the sponsorship plus reasonable attorney’s fees and court costs, even if you are denied admittance to the Conference and all your company logos are removed from all AANC-controlled websites and media; you and your company will be denied admittance to the Conference, and you and your company shall have no remedies of any kind against AANC; (v) if you agree to purchase additional signage, it must be paid immediately by credit card or, if you selected payment by invoice, you agree to pay for such signage within 30 days of invoice or April 1, 2020, whichever occurs first; (vi) AANC shall not be liable for any refunds, credits, or any compensation unless upon a showing of willful or gross negligence on the part of AANC or its staff in the providing of the services described herein; (vii) failure to pay any amount owed pursuant to the Form when due will result in your company not having signage, admittance to, or a reserved space at the Conference; (viii) all sponsorships are sold on a “first-come, paid-on-time, first-served” basis in terms of priority in selecting display and signage locations at the Conference, where all location assignments will be based on when (a) a signed commitment was actually received and (b) if it was paid on time; (ix) your company’s failure to pay when due permits AANC to assign locations in its sole discretion; and (x) AANC reserves the right to change all schedules, locations, and agenda items for the Conference at any time and for any reason in its discretion.