Bylaws
BYLAWS OF THE
APARTMENT ASSOCIATION OF NORTH CAROLINAArticle I – Name and Purpose
Section I: Name. The name of this organization shall be the Apartment Association of North Carolina, herein referred to as the Association. The Association is incorporated under the laws of the Sate of North Carolina as a non-profit corporation.
Section II: Purpose. The purpose of the Association shall be to provide a statewide organization to promote the interests of persons, firms and corporations who develop, own or manage multifamily residential housing; to inform members about current issues and interests, including legislative activities; and to conduct such activities as are necessary to carry out the goals of the Association.
Article II – Membership
Section I: Regular Members. Subject to the approval of the Board of Directors, regular membership may be held by any local or regional apartment association which is composed of members who develop, own or manage multifamily residential housing. Each such member association shall designate the persons who vote and otherwise act on its behalf.
Section II: Associate Members. Subject to the approval of the Board of Directors, an associate membership may be held by any corporation, firm or person providing products or services to apartment owners or managers, provided the applicant approves and actively supports the objectives of the Association. Associate members shall not vote or be eligible to hold office.
Section III: Honorary Members. Subject to unanimous approval of the Board of Directors, a person may be selected as an honorary member of the Association in recognition of outstanding contributions to the industry or the Association. Unless otherwise designated, this is a lifetime membership. Honorary members shall be welcome at all meetings of the membership in a non-voting capacity and shall not be required to pay dues.
Article III – Dues
The dues and assessments for regular and associate members shall be as established by the Board of Directors from time to time and shall be based on membership dwelling unit count. Any member who is delinquent in dues payment beyond thirty days shall be notified of such delinquency, and thirty days thereafter forfeits all membership benefits.
Article IV – Meetings
Regular, business and special meetings will be called by the president or any three members of the Board of Directors, upon three days (or more) notice. Forty percent of the current members (or designated, authorized alternates) of the Board of Directors, shall constitute a quorum at such meetings.
Article V – Voting
The voting privilege shall be confined to regular members with the following exception: A regular member may appoint an authorized alternate to appear at a Board of Directors meeting on his or her behalf. Such alternate will be granted the same voting powers as the regular member for that meeting only.
Article VI – Officers, Board of Directors and Committees
Section I: Officers. The officers shall be president, vice president, secretary and treasurer. Each officer shall be elected by the Apartment Association of North Carolina Board of Directors from its membership. Each odd-numbered year a president-elect shall be elected to serve in a one-year term.
Section II: Term of Office. The term of each officer shall be for two years, to begin September 1 of each even-numbered year and end on August 31 two years later, unless otherwise specified in these Bylaws.
Section III: Successive Terms of Office. There shall be a two-term limit on the number of times an officer may succeed himself.
Section IV: Compensation. All elected officers and appointed directors of the Association shall serve without compensation. Reasonable expenses incurred in the performance of duties may be reimbursed.
Section V: Board of Directors. The composition of the Board of Directors shall be such that each local association will be granted a director for every 9,000 dwelling units with a cap of five directors from any one association. The president, president-elect, vice president, secretary, treasurer and immediate past president shall be considered part of the composition of the Board.
Section VI: Executive Committee. The executive committee shall be comprised of the president, vice president, secretary, treasurer, immediate past president, president-elect (when applicable), and the executive director (ex officio). The executive committee shall help prioritize and stream line issues to be addressed at Board meetings. The logistics of meeting frequency and location are up to the executive committee.
Section VII: Nominating Committee. The nominating committee shall be chaired by the president of the Association. Other members of the nominating committee shall include the immediate past president and three Board members to be appointed by the president. A member of the nominating committee may not nominate himself/herself for any respective position on the nominating slate. The nominating committee shall be charged with creating a slate of candidates for the respective positions available with final approval resting with a majority vote of a quorum of the Board of Directors.Article VII – Duties of Officers and Directors
Section I: Duties of the President. The president shall call meetings of the membership and Board of Directors, as needed; shall preside at all meetings of the Association; shall appoint all committees and task forces; may serve as an ex-officio member of all committees and task forces; and shall perform such other duties as customary and parliamentary procedure require. The president shall serve as spokesperson for the Association regarding issues the Board of Directors has designated important.
Section II: Duties of the President-Elect. The president-elect shall become knowledgeable of all responsibilities incident to the office of president and shall become knowledgeable of current issues, the strategic plan of the Association, and the bylaws of the Association. The president-elect automatically ascends to the office of president.
Section III: Duties of the Vice President. The vice president shall perform such duties as may be delegated by the president and the Board of Directors. The vice president shall have and exercise the powers of the president during the president’s absence or temporary inability to act. In the event of the president’s death, resignation, disqualification, removal or for any other cause resulting in a vacancy in the office of president, the vice president shall succeed to the powers, duties and responsibilities of the office of president. The vice president does not otherwise automatically ascend to the office of president.
Section IVa: Duties of the Secretary. The Secretary shall keep records and take minutes of Association meetings; and shall maintain an up-to-date membership roster.
Section IVb: Duties of the Treasurer. The Treasurer shall supervise all records of accounts of the Association; shall cause to be made an annual audit of the Association books, as directed by the Board of Directors; shall regularly render a financial statement of the Association to the Board of Directors; and oversee check-signing processes of the Association.
Section V: Duties of the Immediate Past President. The immediate past president of the Association may serve in an ex-officio, as needed advisory capacity to the new president for a period of one year.
Section VI: Duties of the Board of Directors. The Board of Directors shall be charged with the duties of administering the affairs of the Association; shall annually determine the amount of money required to operate the Association; and may assign administrative duties to one or more persons upon such terms as are reasonable and appropriate.
Article VIII – General
Section I: Executive Director. The Executive Director is a non-voting member of the Executive Committee and the Board of Directors and reports to the Board through the president. The Association’s executive director is responsible to the Board for the operations required to conduct the business of the Association including the day-to-day operations and performing other functions that require attention and special skills.
Section II: Amendments. These Bylaws may be amended at any meeting of the Board of Directors by a majority vote of a quorum, provided the general nature of the proposed amendments shall have been communicated to the membership at least ten days in advance of the vote thereon.
Section III: Dissolution. In the event of dissolution of the Association, all funds exceeding liabilities will be transferred to the member local associations in proportion to their dues.
